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Training & Technical Assistance Services


T/TAS Training Events Calendar

  Event Information
Oct 24-25, 2017 - Aligning Community Assessment to Your 5-Year Grant Application: Connecting Needs, Goals and Results
Date:  Tuesday, October 24th, 2017
Time:  8:00am
Location:  Hilton Durham Near Duke University, Durham, NC
Contact:, 800-882-7482

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for complete description, agenda and hotel information, and to register by fax, PDF or mail.

Register Online
Standard Registration:
T/TAS@Your Service Subscribers: $370 - some restrictions apply 
1.1 CEUs (11 contact hours) from Western Kentucky University: $25

NEW! Register for both this event and the October 26th Wage Comparability: Usable Data for Planning event (same location) and receive a discounted registration rate for the Wage Comparability event. View the Wage Comparability: Usable Data for Planning event description HERE.

Head Start and Early Head Start programs are now required to align program activities with issues found within the community. In fact, 5-year grant applications, DRS applications, and new grantee applications have the requirement that program design (based upon community issues) be tied to the approach to service delivery.

The grant applications are asking for long range goals; objectives and program impacts; programmatic and fiscal long range goals; and short term objectives to be accomplished during the 5-year period. These must be identified for each year of the 5-year grant. Related to this must be the community-wide strategic planning and needs assessment (including priority service areas, special populations, and health needs).

One of the requirements of the funding guidance for 5-year grants is that programs are now expected to estimate the number of children and families who possibly need full day (FD) and/or full year (FY) preschool services. Another requirement is the estimation of demand for Early Head Start services (FD/FY) and program options that meet the requirement of educational hours of contact. As the community assessment is required to justify program options, these requirements have strong bearing on the options used by programs. At this time there is no proscribed approach to estimating full day and full year needs. This workshop will identify proxies that may be engaged to estimate demand and suggestions will be made for alternative data resources that may be used to provide this estimate.

What this means for programs is that all Head Start and Early Head Start programs are expected to provide services that meet the requirements of the Head Start Performance Standards while also meeting local needs and drawing upon local strengths. In order to document that they are adequately addressing local issues, Head Start and Early Head Start programs are required to conduct a Community Assessment at least once over the five-year grant peri­od per the new Performance Standards 1302.11(b). Programs must annually review and update the community assessment to reflect any sig­nificant changes.

The new Leadership, Governance and Management Systems (LGMS) protocol includes a significant amount of interview questions for Board, Policy Council and Executive Directors/Head Start Directors about how need was determined, how approaches to meet needs were developed, and how results and impacts on needs are to be measured and reported upon. The genesis for this discussion is the well-crafted community assessment.

When programs have difficulty with their Community Assessment, the difficulties tend to fall into one of the following categories: (1) obtaining the useful data; (2) conducting analysis of the information; and/or (3) using the data and analysis to justify their program’s existence and service delivery methods. When programs have difficulty with their long term plans and short range objectives, it is usually due to a disconnect between what the program wants for the future and what the program is presently doing.

This insightful workshop is designed to assist staff in these problem areas and aid program managers as they attempt to design their program’s future and identify the goals for their next 5 years.

Learning Outcomes:

  • Participants will be knowledgeable of the Community Assessment requirements and the estimation of full day and full year needs of the community along with other enhanced requirements of 5-year grant plans; 
  • Participants will be provided with multiple methods to estimate full day/full year needs; and
  • Participants will have an increased understanding of how the Community Assessment and its updates need to be used within the program and shared with the Board and Policy Council for the LGMS reviews.


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